Form 8-K
UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
WASHINGTON, D.C. 20549
FORM 8-K
CURRENT REPORT
Pursuant to Section 13 or 15(d) of
the Securities Exchange Act of 1934
Date of Report (Date of earliest event reported): December 23, 2008 (December 18, 2008)
GAYLORD ENTERTAINMENT COMPANY
(Exact name of registrant as specified in its charter)
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Delaware
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1-13079
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73-0664379 |
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(State or other jurisdiction
of incorporation)
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(Commission File Number)
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(I.R.S. Employer
Identification No.) |
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One Gaylord Drive
Nashville, Tennessee
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37214 |
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(Address of principal executive offices)
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(Zip Code) |
Registrants telephone number, including area code: (615) 316-6000
(Former name or former address, if changed since last report)
Check the appropriate box below if the Form 8-K filing is intended to simultaneously
satisfy the filing obligation of the registrant under any of the following provisions (see General
Instruction A.2. below):
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Written communications pursuant to Rule 425 under the Securities Act (17 CFR 230.425)
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Soliciting material pursuant to Rule 14a-12 under the Exchange Act (17 CFR 240.14a-12)
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Pre-commencement communications pursuant to Rule 14d-2(b) under the Exchange Act (17 CFR 240.14d-2(b))
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Pre-commencement communications pursuant to Rule 13e-4(c) under the Exchange Act (17 CFR 240.13e-4(c))
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ITEM 1.01 |
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ENTRY INTO A MATERIAL DEFINITIVE AGREEMENT. |
On
December 23, 2008, Gaylord National, LLC (Gaylord National), a wholly owned
subsidiary of Gaylord Entertainment Company (the Company), entered into Amendment Number 33 (the
Final Settlement Agreement), effective as of November 26, 2008, to the Agreement (as amended, the
Agreement) between Gaylord National and Perini/Tompkins Joint Venture (PTJV), dated as of May
9, 2005, relating to the construction of the Gaylord National Resort & Convention Center. The Final
Settlement Agreement, which also serves as the final amendment to the Agreement, establishes the
final contract amount of $845 million. The final contract amount
is within the amount the Company had accrued for capital expenditures in its consolidated balance sheet
as of the end of the third quarter and the settlement will entail a final cash payment of
approximately $40 million to PTJV prior to the end of the year. The settlement agreement
compromises and resolves all claims between the Company and PTJV and will enable them to avoid
further litigation. The parties intend to continue working together to close out the project and
determine the proper amounts that may be due subcontractors and vendors. The existing litigation
between the parties will be dismissed and PTJV has agreed to fully
indemnify (except for certain limitations arising out of any
allegation of independent tortious conduct on the part of the
Company) the Company from all
subcontractor actions in connection with the project.
The foregoing description of the material terms of the Agreement and the Final Settlement
Agreement is qualified in its entirety by reference to the full text of the Agreement and the Final
Settlement Agreement which are filed as Exhibits 10.1 and 10.2, respectively, to this Current
Report on Form 8-K and incorporated herein by reference.
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ITEM 5.02 |
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DEPARTURE OF DIRECTORS OR CERTAIN OFFICERS; ELECTION OF DIRECTORS; APPOINTMENT OF
CERTAIN OFFICERS; COMPENSATORY ARRANGEMENTS OF CERTAIN OFFICERS. |
In early November 2008, Colin Reed, the Chairman and Chief Executive Officer of the
Company, began discussions with the Company regarding his desire to increase his personal
investment in the Companys common stock given Mr. Reeds belief that, at then current trading
prices, the Companys common stock was substantially undervalued. Specifically, Mr. Reed expressed
his desire that he be allowed to choose an investment in the Companys common stock as an
investment alternative for the SERP benefit established pursuant to his employment agreement (Mr.
Reed currently has the right to designate a mutual fund as the investment alternative for his SERP
benefit). At a regularly scheduled meeting of the Human Resources Committee of the Board of
Directors on November 13, 2008, the Committee discussed Mr. Reeds request and the extent which the
Committee might be willing to accommodate such request given the Companys goals of limiting
dilution and mitigating any impact on the Companys results of operations as a result of changes in
value in the common stock. At the conclusion of this discussion, the Human Resources Committee
expressed its view that it would be willing to consider an amendment to Mr. Reeds employment
agreement pursuant to which Mr. Reed would be offered the opportunity to elect that the SERP
benefit would be invested in shares of Company common stock through open market purchases of common
stock by a rabbi trust. At subsequent meetings, the Board of Directors discussed the deliberations
of the Human Resources Committee and noted their support for the possible amendment. Thereafter,
on December 18, 2008, following approval by the Human Resources Committee and the Board of
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Directors on December 17, 2008, the Company and Mr. Reed entered into an amendment to Mr. Reeds
employment agreement. The amendment provides Mr. Reed with the option of making an irrevocable
election to invest his SERP benefit in Company common stock, which election Mr. Reed has since
made. The investment will be made by a rabbi trust to which the Company will transfer cash in an
amount equal to the current balance of the SERP benefit. The independent trustee of the rabbi
trust will purchase shares of Company common stock in the open market as soon as reasonably
practicable in compliance with applicable law. To the extent that the shares owned by the rabbi
trust are entitled to vote on any matter, the rabbi trustee will be entitled to vote such shares.
On December 22, 2008 the aggregate SERP benefit was approximately $4.4 million, of which $3.9
million was vested and $0.5 million was unvested. At current market prices, the rabbi trust would
purchase approximately 1% of the Companys common stock. After making the irrevocable election, Mr.
Reed is only entitled to a distribution of the Company common stock held by the rabbi trust in
satisfaction of his SERP benefit. The Company believes that the ownership of shares of common
stock by the rabbi trust and the distribution of those shares to Mr. Reed in satisfaction of his
SERP benefit will meet the requirements of Emerging Issues Task Force Issue No. 97-14, Accounting
for Deferred Compensation Arrangements Where Amounts Earned Are Held in a Rabbi Trust and Invested
so that the Company will not recognize any increase or decrease in expense as a result of
subsequent changes in the value of the Company common stock.
The amendment to the employment agreement also notes changes to Mr. Reeds titles; he serves
as Chairman of the Board and Chief Executive Officer and no longer serves as President.
The foregoing description of the amendments to Mr. Reeds employment agreement is qualified in
its entirety by reference to the full text of the amendment which is filed as Exhibit 10.3 to this
Current Report on Form 8-K and incorporated herein by reference.
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ITEM 9.01 |
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FINANCIAL STATEMENTS AND EXHIBITS. |
(d) Exhibits
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10.1 |
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Agreement between Gaylord National, LLC and Perini/Tompkins
Joint Venture, dated as of May 9, 2005, relating to the construction of the
Gaylord National, including certain amendments thereto (incorporated by
reference to Exhibit 10.14 to the Companys Annual Report on Form 10-K for the
year ended December 31, 2005, Exhibit 10.2 to the Companys Current Report on
Form 8-K dated July 5, 2006, Exhibit 10.2 to the Companys Current Report on
Form 8-K dated October 31, 2006, Exhibits 10.2, 10.3 and 10.4 to the Companys
Current Report on Form 8-K dated April 18, 2007, Exhibit 10.2 to the Companys
Current Report on Form 8-K dated May 11, 2007, Exhibit 10.2 to the Companys
Current Report on Form 8-K dated June 26, 2007 and Exhibits 10.2, 10.3 and 10.4
to the Companys Current Report on Form 8-K dated February 7, 2008. |
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10.2 |
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Amendment Number 33 to the Agreement between Gaylord
National, LLC and Perini/Tompkins Joint Venture, effective as of November 26,
2008. |
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10.3 |
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First Amendment to Executive Employment Agreement, dated as of
December 18, 2008, by and between the Company and Colin V. Reed. |
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SIGNATURES
Pursuant to the requirements of the Securities Exchange Act of 1934, the registrant has duly
caused this report to be signed on its behalf by the undersigned hereunto duly authorized.
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GAYLORD ENTERTAINMENT COMPANY
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Date: December 23, 2008 |
By: |
/s/ Carter R. Todd
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Name: |
Carter R. Todd |
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Title: |
Executive Vice President, General Counsel and
Secretary |
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INDEX OF EXHIBITS
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10.1 |
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Agreement between Gaylord National, LLC and Perini/Tompkins Joint Venture, dated as of May 9,
2005, relating to the construction of the Gaylord National, including certain amendments
thereto (incorporated by reference to Exhibit 10.14 to the Companys Annual Report on Form
10-K for the year ended December 31, 2005, Exhibit 10.2 to the Companys Current Report on
Form 8-K dated July 5, 2006, Exhibit 10.2 to the Companys Current Report on Form 8-K dated
October 31, 2006, Exhibits 10.2, 10.3 and 10.4 to the Companys Current Report on Form 8-K
dated April 18, 2007, Exhibit 10.2 to the Companys Current Report on Form 8-K dated May 11,
2007, Exhibit 10.2 to the Companys Current Report on Form 8-K dated June 26, 2007 and
Exhibits 10.2, 10.3 and 10.4 to the Companys Current Report on Form 8-K dated February 7,
2008. |
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10.2 |
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Amendment Number 33 to the Agreement between Gaylord National, LLC and Perini/Tompkins Joint
Venture, effective as of November 26, 2008. |
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10.3 |
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First Amendment to Executive Employment Agreement, dated as of December 18, 2008, by and
between the Company and Colin V. Reed. |
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EX-10.2
Exhibit 10.2
AMENDMENT NUMBER 33
FINAL SETTLEMENT AGREEMENT
This Amendment Number 33 (Final Settlement Agreement) is effective as of November 26, 2008,
between Gaylord National, LLC (Gaylord), Perini/Tompkins, Joint Venture, a joint venture of
Perini Building Company, Inc. and Turner Construction Company, t/a Tompkins Builders, Inc. (Joint
Venture), Perini Building Company, Inc. (Perini) and Turner Construction Company, t/a Tompkins
Builders, Inc. (Tompkins) (the Joint Venture, Perini, and Tompkins are hereinafter referred to as
PTJV).
RECITALS
A. Gaylord is the owner of the Gaylord National Harbor Resort and Convention Center
(Project) located in Prince Georges County, Maryland.
B. Gaylord entered into an Agreement dated May 9, 2005 with PTJV (Agreement), under which
PTJV agreed to serve as construction manager for the Project.
C. The architect for the Project is Gensler Architecture, Design & Planning, P.C. (Gensler).
D. PTJV hired various subcontractors, suppliers, and other individuals or entities
(Subcontractors) to assist with completion of the Project by providing labor, services, material,
equipment, electrical power, and other things of value necessary for its construction.
E. Disputes have arisen between Gaylord and PTJV concerning, inter alia, completion of the
Project, payment for work performed, correction of allegedly defective work, resolution of
Subcontractor liens and claims, and responsibility for the costs of delays, acceleration, extra
work, and other matters at the Project.
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F. PTJV filed suit against Gaylord in the Circuit Court of Maryland for Prince Georges County
at Case No. CAE08-24316 (PTJV Action) alleging claims to, inter alia, establish a mechanics lien
and recover additional payments under the Agreement or in quantum meruit.
G. Gaylord filed suit against PTJV in the Circuit Court of Maryland for Prince Georges County
at Case No. CAL08-27201 (Gaylord Action) alleging claims to, inter alia, recover a refund of
alleged overpayments and obtain indemnification of all costs associated with subcontractor
nonpayment and any resulting mechanics liens.
H. The term Subcontractor as used in this Final Settlement Agreement includes
Subcontractor, Sub-Subcontractor, and Supplier, as those terms are defined in the General
Conditions for the Gaylord National Resort Project (General Conditions).
I. Gaylord has received notices to owner (Notices to Owner) from Subcontractors, pursuant to
Maryland Lien Law.
J. Subcontractors have brought actions against Gaylord to establish and enforce mechanics
liens, thereto, or arising out or related thereto and more Subcontractors may bring such actions
(all present and future actions are referred to herein as Subcontractor Actions).
K. Subcontractors currently have interlocutory liens on the Project in the Subcontractor
Actions.
L. Gaylord has filed cross-claims or third-party claims against PTJV in several Subcontractor
Actions and has filed a counterclaim against PTJV in the PTJV Action.
M. The parties have executed amendments to the Agreement through GMP Amendment 18, except for
GMP Amendment 9 which Gaylord rejected.
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N. PTJV has submitted applications for payment through Application for Payment No. 39 Revised
dated September 11, 2008.
O. The parties each deny responsibility for the claims of the other but agree to settle and
resolve finally and for all time such claims, in accordance with the compromise terms set forth in
this Final Settlement Agreement, to avoid the time, cost, and risk of litigation.
NOW, THEREFORE, in consideration of the foregoing premises and in further consideration of the
mutual covenants, undertakings and promises contained herein, and with the intent to be legally
bound hereby, the parties hereto agree as follows:
A G R E E M E N T
ARTICLE 1
FINAL CONTRACT AMOUNT
1.1 The Final Contract Amount is $845,000,000. This is a lump sum and a fixed amount. The
Agreement no longer has any cost reimbursable components. All allowances and credits are resolved.
This lump sum amount alters the previous payment process under which PTJV was to receive payment
for the cost of the work, plus fixed general conditions, and fee, subject to a Guaranteed Maximum
Price. This Final Contract Amount is full compensation for all cost of the work, all general
conditions (fixed, extended, and otherwise), and all fee and has been adjusted for all claims,
backcharges, offsets and credits of Gaylord through November 26, 2008. By way of illustration, and
not in limitation, the on-going work to flush the risers and fan coil units, by Montgomery
Mechanical Services, Inc., and to replace the actuators, by dpM, is included in the Final Contract
Amount if performed before November 26, 2008. If performed afterward, it is the responsibility of
PTJV to pay or perform. The Final Contract Amount has
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been adjusted downward to $845,000,000 because of the claims of Gaylord that relate to, inter alia,
the work or failure to perform work of Subcontractors.
1.2 The Final Contract Amount is not auditable.
1.3 All Owner Controlled Insurance Program (OCIP) credits are resolved by the Final Contract
Amount. PTJV owes no further credits or payments associated with the OCIP program.
1.4 The amount paid to the date of this Final Settlement Agreement is $802,698,125.
1.5 PTJV will submit Application for Payment No. 40 in the credit amount of $26,157,912,
reflecting a Final Contract Amount of $845,000,000, and a paid to date of $802,698,125. PTJV will
submit the normal and appropriate lien waivers and releases in connection with this application for
payment. Gaylord will pay PTJV by wire transfer the sum of $39,301,875, within 3 business days of
execution of this Final Settlement Agreement and no later than December 29, 2008. This sum
represents the balance due for all prior requisitions of $42,301,875 less a $3.0 million holdback
for the Completion of Work pursuant to Article 3 of this Final Settlement Agreement.
1.6 No retainage will be withheld. The only withholding will be the sum of $3.0 million in
connection with the Completion of the Work, which will be paid as provided in Article 3 of this
Final Settlement Agreement.
ARTICLE 2
FINAL CONTRACT DOCUMENTS
2.1 The Work, as defined in Article 2 of the Agreement, as amended, is inclusive of addenda
issued by Gensler through Hotel Phase I Addendum No. 388 dated May 21, 2008, Hotel Phase II
Addendum No. 108 dated March 25, 2008, Site Addendum No. 74 dated May 21, 2008,
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Convention Center Addendum C-Add No. 255 dated May 6, 2008, and Parking Garage Addendum G-Add No.
56 dated March 25, 2008, except as specifically revised by this Final Settlement Agreement.
ARTICLE 3
COMPLETION OF THE WORK
3.1 PTJV will complete the Work and correct deficiencies in the work and will achieve Final
Completion in accordance with the Agreement. Except as provided in this Final Settlement
Agreement, the scope of the Completion of the Work is identified in the punch lists and deficiency
lists as follows:
Hotel
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Issue No. |
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Description |
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Initial Guestroom Review |
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(Segment C Floors 2-6 & 8) |
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1
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Punch List 1
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8/16/2007 |
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Initial Guestroom Review |
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(Segment C Floors 6-10) |
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Punch List 2
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8/23/2007 |
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Initial Guestroom Review |
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(Segment C Floors 3 & 5-12) |
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3
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Punch List 3
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8/31/2007 |
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Initial Guestroom Review |
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(Segment C Floor 1) |
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Punch List 4
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9/07/2007 |
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Initial Guestroom Review |
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(Segment C Floors 8, 9 & 12) |
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Completion Review No. 1 |
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(Segment C Floors 2-5) |
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Punch List 5
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9/14/2007 |
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Initial Guestroom Review |
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(Segment D Floors 2 & 3) |
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Completion Review No. 1 |
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(Segment C Floors 6-10) |
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Completion Review No. 2 |
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(Segment C Floor 2) |
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Punch List 6
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9/21/2007 |
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Issue No. |
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Description |
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Date Published |
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Initial BOH Review |
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(Segments A/B Floor 1) |
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Initial Guestroom Review |
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(Segment C Floors 11 & 12) |
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(Segment D Floor 3) |
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Completion Review No. 1 |
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(Segment C Floors 7-10) |
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Floors 1 & 7-12 include MEP comments |
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Punch List 7
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9/28/2007 |
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Initial Guestroom Review |
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(Segment D Floor 4) |
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Punch List 8
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10/5/2007 |
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Initial BOH Review |
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(Segments A/B Floor 1) |
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Initial Guestroom Review |
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(Segment D Floors 5-7) |
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Punch List 9
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10/12/2007 |
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Initial Guestroom Review |
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(Segment A Floors 3 & 4) |
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Initial BOH Review |
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(Segment A/B Floor 1) |
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Floor 1 includes MEP comments |
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Punch List 10
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10/19/2007 |
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Initial BOH Review |
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(Segments A / B Floor 1) |
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Initial Guestroom Review |
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(Segment B Floor 3) |
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(Segments A/B Floors 4 & 5) |
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(Segment A Floor 6) |
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Floor 1 includes MEP comments |
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Punch List 11
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10/26/2007 |
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Initial BOH Review |
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(Segment B Floor 1) |
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Initial Guestroom Review |
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(Segments A / B Floors 5-7) |
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Punch List 12
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11/2/2007 |
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Initial BOH Review |
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(Segment B Floor 1) |
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Initial Guestroom Review |
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(Segments A / B Floors 7 & 8) |
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Punch List 13
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11/9/2007 |
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Initial Guestroom Review |
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(Segments A / B Floors 8 & 9) |
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Punch List 14
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11/16/2007 |
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Issue No. |
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Description |
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Date Published |
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Initial Guestroom Review |
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(Segment B Floors 4, 6 & 7) |
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(Segments A / B Floors 8, 10 & 11) |
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Punch List 15
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11/21/2007 |
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Initial Guestroom Review |
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(Segment E Floor 3) |
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(Segments B & E Floor 4) |
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(Segment A/B Floor 11) |
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Punch List 16
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12/7/2007 |
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Initial Guestroom Review |
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(Segment E Floors 4 & 5) |
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(Segment B Floor 7) |
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Punch List 17
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12/14/2007 |
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Initial Guestroom Review |
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(Segment E Floor 4) |
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(Segments A, A/B & E Floor 5) |
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(Segment E Floor 6) |
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Punch List 18
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12/21/2007 |
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Initial Guestroom Review |
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(Segment A Floors 4 & 12) |
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(Segment B Floors 4, 8) |
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(Segment C Floors 8, 9, 10 & 12) |
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(Segment D Floors 4, 5 & 7) |
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(Segment E Floors 3-6) |
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Floors 2 & 3 include MEP comments |
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Punch List 19
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1/4/2008 |
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Initial Guestroom Review |
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(Segment A Floors 9 & 12) |
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(Segment A/B Floors 9 & 12) |
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(Segment B Floors 9 & 10) |
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(Segment C Floors 2, 3, 4, 5) |
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Punch List 20
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1/11/2008 |
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Initial Guestroom Review |
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(Segment A Floors 5, 6 & 11) |
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(Segment A/B Floors 5, 6, 11 & 12) |
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(Segment B Floors 5, 6, 7, 9 & 12) |
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(Segment C Floor 6) |
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(Segment D Floors 3, 4, 5 & 6) |
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(Segment E Floors 3, 5, & 6) |
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Punch List 21
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1/18/2008 |
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Initial Guestroom Review |
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(Segment A Floors 7 & 14) |
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(Segment A/B Floor 7) |
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(Segment B Floors 6, 7, 11 & 12) |
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(Segment C Floor 7) |
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Punch List 22
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1/25/2008 |
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Issue No. |
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Description |
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Date Published |
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Initial Guestroom Review |
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(Segment A Floors 3-10, 14 & 15) |
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(Segment A/B Floors 6-10, 14 & 15) |
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(Segment B Floors 4, 5, 8, 9, 14 & 15) |
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(Segment C Floors 3, 5, 6, 9 & 10) |
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(Segment E Floor 5 & 6) |
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Floors 3, 4, 5, 6, 7 & 8 include MEP comments
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23
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|
Punch List 23
|
|
2/1/2008 |
|
|
|
|
|
|
|
Initial Guestroom Review |
|
|
|
|
(Segment A Floors 2, 6, 7, 8, 11, 12 & 16)
|
|
|
|
|
(Segment A/B Floors 7, 8, 9, 11, 12, 15 & 16)
|
|
|
|
|
(Segment B Floors 3, 7, 10, 11, 12, 15 & 16)
|
|
|
|
|
(Segment C Floors 6, 7, 8 & 12) |
|
|
|
|
(Segment D Floors 3, 4, 5, 6 & 7) |
|
|
|
|
(Segment E Floor 5) |
|
|
|
|
Floors 3, 4, 5, 6, 7 & 9 include MEP comments
|
|
|
24
|
|
Punch List 24
|
|
2/11/2008 |
|
|
|
|
|
|
|
Initial Guestroom Review |
|
|
|
|
(Segment A Floors 7, 8, 9, 14, 15 & 17) |
|
|
|
|
(Segment A/B Floors 14, 15, 17 & 18) |
|
|
|
|
(Segment B Floors 5-11 & 14-18) |
|
|
|
|
(Segment C Floors 2, 3, 9, 10 & 11) |
|
|
|
|
(Segment D Floors 3 & 5) |
|
|
|
|
(Segment E Floors 4 & 5) |
|
|
|
|
Floor 17 includes MEP comments |
|
|
25
|
|
Punch List 25
|
|
2/19/2008 |
|
|
|
|
|
|
|
Initial Guestroom Review |
|
|
|
|
(Segment A Floors 10, 11, 12, 15, 16 & 17)
|
|
|
|
|
(Segment A/B Floors 5-18) |
|
|
|
|
(Segment B Floors 4, 9, 10, 12, 14, 16, 17 & 18)
|
|
|
|
|
(Segment C Floors 3, 4, 7, 8, 9 & 12) |
|
|
|
|
(Segment D Floor 5) |
|
|
|
|
Floors 5-17 include MEP comments |
|
|
26
|
|
Punch List 26
|
|
2/26/2008 |
|
|
|
|
|
|
|
Initial Guestroom Review |
|
|
|
|
(Segment A Floors 3-19) |
|
|
|
|
(Segment A/B Floors 4-12, 17 & 19) |
|
|
|
|
(Segment B Floors 3, 4, 10, 12 & 19) |
|
|
|
|
(Segment C Floors 1-12) |
|
|
|
|
(Segment D Floors 2, 3, 4 & 7) |
|
|
|
|
(Segment E Floors 3, 4 & 7) |
|
|
|
|
Floors 4, 5, 6, 7, 8 & 9 include MEP comments
|
|
|
27
|
|
Punch List 27
|
|
3/5/2008 |
8 of 29
|
|
|
|
|
Issue No. |
|
Description |
|
Date Published |
|
|
Initial Guestroom Review |
|
|
|
|
(Segment A Floors 3, 5, 14 & 17) |
|
|
|
|
(Segment A/B Floors 10, 11, 12 & 14) |
|
|
|
|
(Segment B Floors 3, 5, 6, 8, 10, 11, 12 & 17)
|
|
|
|
|
(Segment D Floors 2, 4, 5, 6 & 7) |
|
|
|
|
(Segment E Floors 3, 6 & 7) |
|
|
28
|
|
Punch List 28
|
|
3/13/2008 |
|
|
|
|
|
|
|
Initial Guestroom Review |
|
|
|
|
(Segment A Floors 6 & 15-17) |
|
|
|
|
(Segment A/B Floors 14-19) |
|
|
|
|
(Segment B Floors 14-19) |
|
|
|
|
(Segment D Floor 6) |
|
|
|
|
(Segment E Floor 6) |
|
|
|
|
Initial Public Spaces Review |
|
|
|
|
(Segment B Floor 1) |
|
|
|
|
(Segment D Floors 0 & 1) |
|
|
|
|
(Segment E Floors 0 & 1) |
|
|
29
|
|
Punch List 29
|
|
3/19/2008 |
|
|
|
|
|
|
|
Initial Guestroom Review |
|
|
|
|
(Segment A Floors 7, 8 & 10) |
|
|
|
|
(Segment B Floors 4, 9 & 19) |
|
|
|
|
(Segment E Floor 7) |
|
|
|
|
Initial Public Spaces Review |
|
|
|
|
(Segment A Floors 0, 1 & 2) |
|
|
|
|
(Segment A/B Floor 2) |
|
|
|
|
(Segment C Floor 1) |
|
|
|
|
(Segment D Floor 1) |
|
|
|
|
(Segment E Floor 1) |
|
|
|
|
Initial Pool / Fitness Review |
|
|
|
|
(Floor B1) |
|
|
|
|
Floor B1 includes MEP comments |
|
|
30 & 31
|
|
Punch Lists 30 & 31
|
|
3/21/2008 |
|
|
|
|
|
|
|
Initial Public Spaces Review |
|
|
|
|
(Segment A Floors 0 & 2) |
|
|
|
|
(Segment A/B Floors 0 & 2) |
|
|
|
|
(Segment B Floor 1) |
|
|
|
|
(Segment D Floors 0 & 1) |
|
|
|
|
(Segment E Floors 1 & 2) |
|
|
32
|
|
Punch List 32
|
|
3/24/2008 |
9 of 29
|
|
|
|
|
Issue No. |
|
Description |
|
Date Published |
|
|
Initial Public Spaces Review |
|
|
|
|
(Segment A Floor 2) |
|
|
|
|
(Segment A/B Floors 0 & 2) |
|
|
|
|
(Segment B Floors 0 & 1) |
|
|
|
|
(Segment D Floor 0) |
|
|
|
|
Initial Guestroom Review |
|
|
|
|
(Segment A Floors 3-19) |
|
|
|
|
(Segment A/B Floors 12-19) |
|
|
|
|
(Segment B Floors 3-19) |
|
|
|
|
Initial Pool / Fitness Review |
|
|
|
|
(Floor B1) |
|
|
33
|
|
Punch List 33
|
|
3/28/2008 |
|
|
|
|
|
|
|
Initial Public Spaces Review |
|
|
|
|
(Segment A Floor 0) |
|
|
|
|
(Segment A/B Floors 0 & 2) |
|
|
|
|
(Segment B Floors 0 & 2) |
|
|
|
|
(Segment D Floor 0) |
|
|
|
|
(Segment E Floor 1) |
|
|
|
|
Initial Guestroom Review |
|
|
|
|
(Segment A Floors 14 & 16-19) |
|
|
|
|
(Segment A/B Floors 5-11, 14, 15, 17 & 19)
|
|
|
|
|
(Segment B Floors 3, 4, 7, 11 & 19) |
|
|
|
|
(Segment D Floor 7) |
|
|
|
|
Initial Pool / Fitness Review |
|
|
|
|
(Floor B1) |
|
|
|
|
Floors 0 & B1 include MEP comments |
|
|
34
|
|
Punch List 34
|
|
4/8/2008 |
|
|
|
|
|
|
|
Initial Public Spaces Review |
|
|
|
|
(Segment A Floors 0-2) |
|
|
|
|
(Segment A/B Floors 0 & 2) |
|
|
|
|
(Segment B Floors 0-2) |
|
|
|
|
(Segment D Floors 0 & 1) |
|
|
|
|
(Segment E Floors 0-2) |
|
|
|
|
Initial Guestroom Review |
|
|
|
|
(Segment A Floors 7 & 17) |
|
|
|
|
(Segment A/B Floors 5, 18 & 19) |
|
|
|
|
(Segment B Floors 3-7 & 10-19) |
|
|
|
|
(Segment D Floors 4, 6 & 7) |
|
|
|
|
(Segment E Floors 3-7) |
|
|
|
|
Initial Pool / Fitness Review |
|
|
|
|
(Floor B1) |
|
|
|
|
Initial Penthouse Review |
|
|
|
|
(Segments A, A/B, C & D) |
|
|
|
|
Floors 1-3, 5-7, 18-19 & Penthouse include
MEP comments
|
|
|
35
|
|
Punch List 35
|
|
4/16/2008 |
10 of 29
Phase II
|
|
|
|
|
Issue No. |
|
Description |
|
Date Published |
|
|
Initial Guestroom Review |
|
|
|
|
(Segment H Floors 4 & 5) |
|
|
1
|
|
Punch List 1
|
|
2/8/2008 |
|
|
|
|
|
|
|
Initial Guestroom Review |
|
|
|
|
(Segment H Floors 5, 6 & 7) |
|
|
2
|
|
Punch List 2
|
|
2/15/2008 |
|
|
|
|
|
|
|
Initial Guestroom Review |
|
|
|
|
(Segment H Floors 6 & 7) |
|
|
3
|
|
Punch List 3
|
|
2/22/2008 |
|
|
|
|
|
|
|
Initial Guestroom Review |
|
|
|
|
(Segment H Floors 4, 5, 6, 7 & 8) |
|
|
4
|
|
Punch List 4
|
|
2/29/2008 |
|
|
|
|
|
|
|
Initial Guestroom Review |
|
|
|
|
(Segment H Floors 6, 7, 8, 9 & 10) |
|
|
5
|
|
Punch List 5
|
|
3/7/2008 |
|
|
|
|
|
|
|
Initial Meeting Rooms Review |
|
|
|
|
(Segment H Floor 2) |
|
|
|
|
Initial Guestroom Review |
|
|
|
|
(Segment H Floors 6-11) |
|
|
6
|
|
Punch List 6
|
|
3/20/2008 |
|
|
|
|
|
|
|
Initial Public Spaces Review |
|
|
|
|
(Segment H Floor 2) |
|
|
|
|
Initial Guestroom Review |
|
|
|
|
(Segment H Floors 5, 10, 11 & 12) |
|
|
7
|
|
Punch List 7
|
|
3/25/2008 |
|
|
|
|
|
|
|
Initial Guestroom Review |
|
|
|
|
(Segment H Floors 4-12) |
|
|
8
|
|
Punch List 8
|
|
4/2/2008 |
|
|
|
|
|
|
|
Initial Public Spaces Review |
|
|
|
|
(Segment H Floors 1 & 2) |
|
|
|
|
Initial Guestroom Review |
|
|
|
|
(Segment H Floors 4-12) |
|
|
|
|
Initial Penthouse Review |
|
|
|
|
(Segment
H)
Floors 1, 2 & 4-12 include MEP comments |
|
|
9
|
|
Punch List 9
|
|
4/24/2008 |
11 of 29
Convention Center
|
|
|
|
|
Issue No. |
|
Description |
|
Date Published |
|
|
Initial Review with MEP comments |
|
|
|
|
Level 61 Convention Services (Floor 01) |
|
|
1
|
|
Punch List 1
|
|
10/2/2007 |
|
|
|
|
|
|
|
Initial Review |
|
|
|
|
Level 38 Exhibition Hall (Floor 00) |
|
|
|
|
Level 61 Kitchen / BOH (Floor 01) |
|
|
2
|
|
Punch List 2
|
|
10/9/2007 |
|
|
|
|
|
|
|
Completion Review No. 1 |
|
|
|
|
Level 61 Convention Services (Floor 01) |
|
|
3
|
|
Punch List 3
|
|
10/16/2007 |
|
|
|
|
|
|
|
Initial Review |
|
|
|
|
Level 38 BOH (Floor 00) |
|
|
|
|
Initial Review with MEP comments |
|
|
|
|
Level 61 BOH (Floor 01) |
|
|
4
|
|
Punch List 4
|
|
10/19/2007 |
|
|
|
|
|
|
|
Initial Review |
|
|
|
|
Level 38 BOH (Floor 00) |
|
|
|
|
Initial Review with MEP comments |
|
|
|
|
Level 61 BOH (Floor 01) |
|
|
5
|
|
Punch List 5
|
|
11/09/2007 |
|
|
|
|
|
|
|
Initial Review with Cini-Little Comments |
|
|
|
|
Level 61 Room Service Kitchen & Employee Servery
Kitchen
|
|
|
|
|
(Floor 01) |
|
|
6
|
|
Punch List 6
|
|
12/07/2007 |
|
|
|
|
|
|
|
Completion Review No. 1 |
|
|
|
|
Level 38 BOH (Floor 00) |
|
|
7
|
|
Punch List 7
|
|
12/21/2007 |
|
|
|
|
|
|
|
Initial Review |
|
|
|
|
Level 38 Front of House (Floor 00) |
|
|
|
|
Level 78 Engineering Offices (Floor 02) |
|
|
8
|
|
Punch List 8
|
|
01/07/2008 |
|
|
|
|
|
9
|
|
Initial
Review
Level 38 Exhibition Hall (Floor 00)
Level 78 Ballrooms & Meeting Rooms (Floor 02)
Punch List 9
|
|
01/28/2008 |
|
|
|
|
|
|
|
Initial Review |
|
|
|
|
Level 38 Prefunction Areas (Floor 00) |
|
|
|
|
Level 78 Kitchen Areas (Floor 02) |
|
|
10
|
|
Punch List 10
|
|
02/15/2008 |
12 of 29
|
|
|
|
|
Issue No. |
|
Description |
|
Date Published |
|
|
Initial Review |
|
|
|
|
Level 78 Offices (Floor 02) |
|
|
|
|
Level 86 Human Resources (Floor 03) |
|
|
11
|
|
Punch List 11
|
|
02/22/2008 |
|
|
|
|
|
|
|
Initial Review |
|
|
|
|
Level 100 Control Rooms, Meeting Rooms & Spot Pods
|
|
|
|
|
(Floor 04) |
|
|
12
|
|
Punch List 12
|
|
02/29/2008 |
|
|
|
|
|
|
|
Initial Review |
|
|
|
|
Level 78 Corridors & Storage Rooms (Floor 02)
|
|
|
|
|
Level 86 Human Resources (Floor 03) |
|
|
|
|
Level
100 Corridors, Storage & Spot Pods (Floor 04)
Stairs
|
|
|
13
|
|
Punch List 13
|
|
3/17/2008 |
|
|
|
|
|
|
|
Initial Review |
|
|
|
|
Level 38 Back of House (Floor 00) |
|
|
|
|
Level 78 BOH / CUP (Floor 02) |
|
|
|
|
Level
100 BOH / CUP (Floor 04)
Stairs |
|
|
14
|
|
Punch List 14
|
|
3/25/2008 |
|
|
|
|
|
|
|
Initial Review |
|
|
|
|
Level 38 Exhibit Hall & Public Spaces (Floor 00)
|
|
|
|
|
Level 61 Atrium (Floor 01) |
|
|
|
|
Level
78 Public Spaces (Floor 02)
Stairs |
|
|
15
|
|
Punch List 15
|
|
4/3/2008 |
|
|
|
|
|
|
|
Initial Review |
|
|
|
|
Level 38 Corridors & Mech Rooms (Floor 00) |
|
|
|
|
Level 61 Kitchen Areas, Corridors & Mechanical
Rooms
|
|
|
|
|
(Floor 01) |
|
|
|
|
Level 86 Mechanical Rooms (Floor 03) |
|
|
|
|
Level 100 Mechanical Rooms (Floor 04) |
|
|
|
|
Stairs |
|
|
|
|
Floor 01 includes MEP comments |
|
|
16
|
|
Punch List 16
|
|
4/28/2008 |
Garage
|
|
|
|
|
Issue No. |
|
Description |
|
Date Published |
|
|
Initial Parking Garage Review |
|
|
|
|
(Levels 1-6) |
|
|
|
|
Levels 1-5 include MEP comments |
|
|
1
|
|
Punch List 1
|
|
5/5/2008 |
13 of 29
Site
|
|
|
|
|
Issue No. |
|
Description |
|
Date Published |
|
|
Initial Site Review |
|
|
|
|
(Site Convention Center) |
|
|
|
|
(Site Hotel) |
|
|
|
|
(Site Site) |
|
|
1
|
|
Punch List 1
|
|
5/22/2008 |
Signage
|
|
|
|
|
Issue No. |
|
Description [TO BE FURNISHED] |
|
Date Published |
|
|
Initial Signage and Graphics Review |
|
|
|
|
(Site Convention Center) |
|
|
|
|
(Site Hotel) |
|
|
|
|
(Site Site) |
|
|
1
|
|
Punch List 1
|
|
7/18/08 |
AV
|
|
|
|
|
Issue No. |
|
Description [TO BE FURNISHED] |
|
Date Published |
|
|
|
|
4/15 &16/08, |
|
|
|
|
Lighting & 6/2/08 |
|
|
Initial AV and Technical Lighting Review
|
|
E-mail update; |
|
|
(Site Convention Center)
|
|
2/18/08 Audio-Video |
|
|
(Site Hotel)
|
|
Systems; and |
|
|
(Site Site)
|
|
2/12/08 Stage |
1
|
|
Punch List 1
|
|
Rigging |
Kitchen
|
|
|
|
|
Issue No. |
|
Description |
|
Date Published |
|
|
Initial Kitchen Review |
|
|
|
|
(Site Convention Center) |
|
|
|
|
(Site Hotel) |
|
|
|
|
(Site Site) |
|
|
1
|
|
Punch List 1
|
|
11/20/07 |
14 of 29
Water Features
|
|
|
|
|
Issue No. |
|
Description |
|
Date Published |
|
|
Initial Water Features Review
|
|
09/22/08 Site Visit |
|
|
(Site Convention Center)
|
|
Reference E-mail |
|
|
(Site Hotel)
|
|
dated 9/26/08 with |
|
|
(Site Site)
|
|
Pictures from |
1
|
|
Punch List 1
|
|
09/22/08 Site Visit |
Architects
|
|
|
|
|
Issue No. |
|
Description |
|
Date Published |
|
|
Initial Architects Deficiency Review
|
|
Log # 4, dated |
|
|
(Site Convention Center)
|
|
9/22/08 with a |
|
|
(Site Hotel)
|
|
supplement that is |
|
|
(Site Site)
|
|
dated 12/08/08 [to |
1
|
|
Punch List 1
|
|
be furnished] |
Exterior
|
|
|
|
|
Issue No. |
|
Description |
|
Date Published |
|
|
Initial Hotel Phase I Review |
|
|
|
|
(Site Hotel) |
|
|
|
|
(Site Site) |
|
|
1
|
|
Punch List 1
|
|
9/26/08, Update |
|
|
|
|
|
|
|
Initial Hotel Phase II Review |
|
|
|
|
(Site Hotel) |
|
|
|
|
(Site Site) |
|
|
2
|
|
Punch List 1
|
|
9/26/08, Update |
|
|
|
|
|
|
|
Initial Convention Center Review |
|
|
|
|
(Site CC) |
|
|
|
|
(Site Site) |
|
|
3
|
|
Punch List 1
|
|
9/26/08, Update |
Expansion Joint
|
|
|
|
|
Issue No. |
|
Description |
|
Date Published |
|
|
Initial Expansion Joint Deficiency Review |
|
|
|
|
(Site Exterior) |
|
|
|
|
(Site Interior) |
|
|
1
|
|
Punch List 1
|
|
May 28, 2008 |
15 of 29
Water Intrusion
|
|
|
|
|
Issue No. |
|
Description |
|
Date Published |
|
|
Initial Water Intrusion Review
|
|
Issued by PTJV |
|
|
(Site Hotel)
|
|
9/15/08 is the last |
|
|
(Site Site)
|
|
version we have by |
1
|
|
Punch List 1
|
|
e-mail |
3.2 PTJV has taken certain exceptions to the identification of (1) certain addenda included
within the Final Contract Documents in Article 2, and (2) items identified in the punch lists and
deficiency lists in section 3.1 that may be included within those addenda. Attachment A is the
PTJV List of Excluded Addenda with Gaylord comments. Where disagreements are noted in the list,
such disagreements will be resolved as provided in this article.
3.3 With regard to the guest room and related corridor work, the punch lists and deficiency
lists in section 3.1 have not been statused to identify work that has been corrected and completed.
Gaylord and PTJV recognize that work will be performed during the mini-renovation of guest rooms
that includes some damage due to guests, FF&E installation, and operations. PTJV and Gaylord have
agreed on the lump sum of $190,000 to repair any damages due to guests, FF&E installation, and
operations as part of completion and correction of the punch lists and deficiency lists in section
3.1 associated with the guest rooms. This lump sum includes repair to the drywall access panels in
approximately 160 guest rooms, but does not include the guest room corridors nor the super suites
(presidential and TVS). PTJV and Gaylord will agree in the near future on the amount and scope of
this work in the corridors and the super suites. This lump sum of $190,000 is in addition to the
Final Contract Amount.
3.4 With regard to the remainder of the Project (excluding the guest rooms and related
corridors), the punch lists and deficiency lists in section 3.1 have been partially statused.
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PTJV has identified the major items on the lists which it has not done and does not intend to
do. Attachment B to this Final Settlement Agreement is the PTJV list of excluded punch list items
(PTJV Excluded Punch List). The PTJV Excluded Punch List contains Gaylord comments. Where the
parties disagree as to an item contained in the list, or the exception taken by PTJV, the
disagreements will be resolved as provided in this article.
3.5 With regard to the TVS suites, PTJV will correct and complete the work as required by the
punch lists and deficiency lists in section 3.1.
3.6 PTJV has prepared certain schedules for Completion of the Work: (1) a schedule to perform
the hot items and public areas; and, (2) a preliminary room (guest rooms, corridors, and suites)
punch schedule . The schedules are Attachment C to this Final Settlement Agreement. PTJV will
perform the Completion of the Work in accordance with the attached schedules, and will complete the
room (guest rooms, corridors, and suites) punch by September 1, 2009, and all remaining work by May
1, 2009, subject to adjustments as allowed by the Agreement and subject to the reasonable
operational requirements of Gaylord. PTJV will update the schedules on a weekly basis. The work
will be done expeditiously with recognition for its critical nature; failure to progress the work
expeditiously will subject PTJV to the remedies in section 3.9 and in the Agreement (i.e.
supplement forces, termination of the right to proceed, and termination of the Agreement). Gaylord
will cooperate with PTJV to meet the schedule, including but not limited to, providing access to
areas and rooms and inspection and sign off services. PTJV will cooperate with Gaylord and its
operations, realizing that the Project is an operating facility with employees and guests, which
will require close coordination of the schedule with the demands of the operating facility.
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3.7 PTJV shall submit for Gaylords approval a schedule of values for the uncompleted work.
The amount of $3.0 million will be withheld from the Final Contract Amount until the value of the
uncompleted work is $2.0 million or less (150 percent) as determined by the schedule of values. At
that time, the $3.0 million will be released based upon monthly applications provided the remaining
withheld amount equals 150% of the scheduled value for completion of the remaining items. Payments
by wire transfer or by check, at Gaylords discretion, will be made within 10 days of receipt of a
monthly pay application in a form reasonably acceptable to Gaylord.
3.8 The parties will meet weekly to coordinate the completion and correction of work. Sam
Sabin will directly lead the PTJV site team and, for the first 60 days, will be on site at least
three days per week thereafter as needed until completion and correction of the work. The work
will be inspected and accepted by Gaylord by applying commercial standards in a reasonable and
industry manner. If the representatives of the parties reach an impasse as to items on the punch
lists and deficiency lists, senior executives of the parties will attempt to reach a resolution
applying the contract documents using commercial standards in a reasonable and industry manner.
3.9 In the event the parties are unable to resolve disputes concerning the punch lists and
deficiency lists by the foregoing procedure or if PTJV does not perform the remaining work in a
timely fashion in accordance with the applicable contract documents, Gaylord reserves its
contractual rights to the extent permitted by the Agreement to supplement forces, deduct any
related cost from the withheld $3.0 million, and, if necessary, to terminate the right of PTJV to
proceed pursuant to the Agreement, to complete and correct the work with other forces, and to
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charge all related costs to PTJV. In such circumstances, Gaylord will follow the procedures of the
Agreement.
3.10 The parties recognize that work outside the scope of the agreed punch lists and
deficiency lists in section 3.1 may be requested (in addition to repairs due to damage caused by
guests, FF&E installation, and operations). It is the desire of the parties to keep this
additional work to a minimum. Unless otherwise mutually agreed by the parties, any additional work
will not be performed unless and until both parties execute a written change order identifying a
fixed price for a specific scope of additional work. Payment will be made as part of the monthly
application for payment within 10 days of submission. Upon completion, PTJV will submit an
application for Final Payment in accordance with Section 13.1 of the Agreement.
ARTICLE 4
SUBCONTRACTOR LIENS/CLAIMS
4.1 The parties recognize that claims by Minority and Local Business Enterprises (MBE/LBEs)
are to be given priority consideration. PTJV shall endeavor to reach resolution with MBE/LBEs as
early as possible. PTJV will reach settlements with MBE/LBE entities based upon the value of their
work and with due consideration of the special status of these entities. PTJV will certify
compliance with MBE/LBE requirements of the Agreement, and provide information as needed by
Gaylord, to the extent required by the Agreement, and for Gaylords use in supplying MBE/LBE
information to Prince Georges County. PTJV must also certify compliance with the prevailing wage
rate schedules published by the Prince Georges County Determination Board.
4.2 PTJV agrees to assume the defense of Gaylord in all present and future Subcontractor
Actions, and to bear all costs of such defense. This duty to defend, and pay all
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costs of such defense, includes attorneys fees, court costs, expert fees, and expenses. This duty
to defend and pay does not include any discovery sanctions that may be awarded for any action or
failure to act by Gaylord prior to December 31, 2008. Attachment D to this Final Settlement
Agreement is the Lien/Litigation Matrix which identifies current Subcontractor Actions and
Subcontractor claims. By December 31, 2008, PTJVs attorneys from the firm of Ober, Kaler, Grimes
& Shriver, P.C. will enter their appearances as counsel for Gaylord in all present Subcontractor
Actions in substitution for Gaylords current attorneys from the firms of Huddles, Jones, Sorteberg
& Dachille, P.C. and Smith Currie & Hancock LLP. If and when any Subcontractor brings a future
Subcontractor Action, or in the event a present Subcontractor lien or Subcontractor Action is not
included in the Lien/Litigation Matrix, Gaylord will promptly notify PTJV, and PTJVs attorneys
will also defend Gaylord in such actions and bear all the costs of such defense.
4.3 By January 31, 2009, PTJV agrees to remove all interlocutory or final Subcontractor liens
from the Project by satisfying or bonding off such liens and, if the latter, to pay all costs
associated with any lien bond. PTJV further agrees to remove any future interlocutory or final
liens on the Project within 30 days of the entry of any order establishing such interlocutory or
final lien.
4.4 As part of any settlement with Subcontractors, PTJV will supply its standard General
Release and Final Waiver form executed by each Subcontractor. Attachment E is a copy of the PTJV
General Release and Final Waiver form. PTJV must also obtain a consent of surety for any bond
issued for a Subcontractor.
4.5 PTJV agrees to fully indemnify, save and hold harmless Gaylord, at PTJVs sole expense
(including, without limitation, attorneys fees, expert fees, and litigation expenses) from
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all Subcontractor Actions. However, PTJV has no duty to indemnify and hold Gaylord harmless
(except for the duty to defend in section 4.2), for any special, exemplary or punitive damages due
to any claim alleging Gaylords independent tortious conduct.
4.6 Upon receipt of payment in accordance with Application for Payment No. 40, PTJV will
release its mechanics lien and will file a notice of dismissal with prejudice of its claims
against Gaylord in the PTJV Action, and Gaylord will file a notice of dismissal with prejudice of
its claims against PTJV in the Gaylord Action, its counterclaim in the PTJV Action, and its
cross-claims and third-party claims in the Subcontractor Actions. Both the dismissal with
prejudice by PTJV and by Gaylord will exclude from the dismissals causes of action related to (1)
the enforcement of this Final Settlement Agreement, and (2) the Completion of the Work, as
identified above. Each party will bear its own attorneys fees, costs and expenses.
4.7 Gaylord will cooperate with PTJV in the defense of any Subcontractor Actions. Beginning
January 1, 2009, PTJV will pay any expenses incurred by Gaylord (travel and other reimbursable
expenses), and will pay a reasonable per diem or pre-approved hourly rate (based on actual labor
cost) for Gaylord personnel who assist at the direct request of PTJV in excess of 50 total hours
for all Gaylord personnel. Any such labor and expenses will be invoiced monthly by Gaylord and
paid by PTJV within ten days.
4.8 At its expense, Gaylord will provide access to its paper copies of Project documents as
needed by PTJV. At its expense, Gaylord will provide an electronic copy of its electronic Project
documents, including email, by December 31, 2008. Gaylord will perform a privilege review of the
Gaylord documents before December 31, 2008.
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ARTICLE 5
BANKER STEEL
5.1 This Final Settlement Agreement does not affect the pending claim asserted by Banker
Steel, LLC (the atrium truss claim) in connection with the builders risk policy maintained for
the Project.
5.2 PTJV has also notified Gaylord of a potential claim it may assert in connection with the
OCIP/builders risk policies arising from the atrium truss claim. Whatever claim submitted by PTJV
is limited by the policy limits, terms, and conditions of any applicable policies.
5.3 PTJV is responsible for any and all deductibles in connection with the atrium truss claim
or any other claim, regardless of the number of occurrences, under the OCIP/builders risk
policies. For clarification, PTJV is responsible for the actual policy deductibles or retention
for any and all insurance claims regardless of the deductible amount identified in the Agreement.
Further, PTJV agrees to make no claim against Gaylord in connection with the atrium truss claim.
5.4 Claims made in connection with the OCIP/builders risk policies will be adjusted in due
course by the insurers. Any insurance proceeds will be distributed as provided in the Agreement.
ARTICLE 6
WARRANTIES AND GUARANTIES
6.1 The dates of early turnover of certain portions of the Project are as follows: (a) the
Data Center 7/1/07; (b) Executive Office 9/1/07; (c) the Convention Center 1/22/08; (d)
all other areas March 29, 2008. Per Paragraph 30 of the General Conditions, PTJV represents
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and warrants that all Work will be free from failure under ordinary usage for a period of one (1)
year from the date of substantial completion of the entire Project on March 29, 2008 (including any
mechanical, equipment or other specific extended warranties in the Final Contract Documents). This
warranty applies even if Gaylord accepted portions of the Project prior to the date of substantial
completion of the entire Project.
6.2 All requirements for warranties and guaranties as stated in Paragraph 30 of the General
Conditions are applicable. In addition, the one (1) year period from the date of substantial
completion does not prevent or prohibit any claims if Gaylord later learns the Work was not
installed in compliance with the contract documents or if latent defects are discovered. Gaylord
represents it has no actual knowledge of any unasserted or latent defects (other than may be
included within the scope of Article 3 Completion of the Work).
ARTICLE 7
TEST AND BALANCE
7.1 PTJV will assist Gaylord with Gaylords commissioning, testing and balancing to the extent
required by the Agreement.
ARTICLE 8
RELEASE
8.1 For any event or occurrence through the effective date of this Final Settlement Agreement,
and except for the excluded matters set forth in this section, PTJV for itself, its successors,
assigns, affiliates, and partners, hereby remises, releases, quitclaims and forever discharges
Gaylord, their respective parents, owners, subsidiaries, and affiliates, and their respective
shareholders, officers, directors, employees, agents, consultants, servants, partners, sureties,
attorneys, representatives, successors and assigns of and from any and all manner of
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actions, cause and causes of action and actions, suits, debts, dues, duties, sum or sums of money,
accounts, contracts, promises, variances, judgments, executions, liabilities, liens, damages,
additional general conditions, claims for fee, costs, expenses, attorneys fees, claims,
adjustments, requests for equitable adjustment, and demands whatsoever, known or unknown,
liquidated or not, in law or in equity arising out of or relating to (a) the Project, (b) the
Agreement or any GMP Amendments, change orders or extra work, (c) any and all claims that PTJV,
Perini, or Tompkins asserted, could have asserted or could assert in the future, and (d) any costs
incurred by PTJV, Perini, or Tompkins on the Project. Provided however, the following matters are
excluded from this release: (1) the right to receive the payments from Gaylord in Articles 1 and 3;
(2) the Completion of Work in Article 3; and, (3) latent defects in the work of unbonded
subcontractors, as described in this section. Gaylord is assuming no liability for the issue of
unbonded subcontractors, as identified in the Subcontractor Bond Status, Attachment F, pertaining
to the completion of the Project and the close out of Subcontractors. Gaylord is only assuming,
and PTJV is excluding from the release, future, currently unknown, latent defects involving
defaulting and/or defunct unbonded subcontractors which latent defects are discovered following
completion of the Project and close out of Subcontractors. The foregoing release by PTJV does not
include or apply to the enforcement of this Final Settlement Agreement.
8.2 For any event or occurrence through the effective date of this Final Settlement Agreement
and except for the excluded matters set forth in this section, Gaylord, for itself, its successors
and assigns, hereby remises, releases, quitclaims and forever discharges PTJV and its parents,
owners, subsidiaries, and affiliates, and its and their shareholders, officers, directors,
employees, agents, consultants, servants, partners, sureties, attorneys, representatives,
successors
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and assigns from any and all manner of actions, cause and causes of action and actions, suits,
debts, dues, duties, sum or sums of money, accounts, contracts, promises, variances, judgments,
executions, liabilities, liens, damages, costs, expenses, attorneys fees, claims, adjustments,
requests for equitable adjustment and demands whatsoever, in law or in equity arising out of or
relating to the Project. Provided however, the following matters are excluded from this release:
(1) defense costs and indemnification pursuant to Article 4 for claims asserted against Gaylord by
any Subcontractors; (2) Completion of the Work under Article 3; (3) work that is improper,
non-conforming or defective; (4) warranty or guaranty obligations; (e) indemnity or contribution
under the Agreement; (f) latent defects; and (g) damages arising due to any failure of PTJV to bond
a Subcontractor recommended to be bonded by Gaylord. The foregoing release by Gaylord does not
include or apply to the enforcement of this Final Settlement Agreement.
ARTICLE 9
MISCELLANEOUS
9.1 The effective date of this agreement is November 26, 2008.
9.2 The foregoing recitals A-O are hereby incorporated by reference and made a part of the
agreed terms and conditions of this Final Settlement Agreement
9.3 With regard to any PEPCO claim, PTJV will assume responsibility for the utility billings
for temporary power. With regard to any PEPCO invoices paid by PTJV at the request of Gaylord or
paid by Gaylord for power prior to Substantial Completion of the Project, the invoice will be
apportioned according to the Agreement.
9.4 The Parties hereto each represent and warrant that they have made no assignment or
transfer of any claims that they may have against each other and which are the subject of this
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Final Settlement Agreement. Further, each party expressly warrants and represents that it owns all
rights, title and interests in the claims it is releasing herein.
9.5 This Final Settlement Agreement is intended to be and is an accommodation between the
parties and shall not be construed as an admission of liability on behalf of either party. The
parties understand that they have each denied any and all liability to each other and that they
have settled disputed claims between themselves merely to avoid the risk of continuing the dispute
and the cost of litigation.
9.6 Each party to this Final Settlement Agreement shall be responsible for and pay all its own
attorneys fees, costs and expenses incurred, or to be incurred, for the claims released herein.
9.7 Each Party to this Final Settlement Agreement does hereby agree that this Agreement shall
be binding upon the Parties hereto, their successors, assigns and legal representatives.
9.8 This Final Settlement Agreement shall be considered as drafted jointly by the parties, and
no uncertainty or ambiguity found in the terms hereof shall be construed for or against any party
based on an attribution of drafting to any one party.
9.9 All questions concerning the construction, validity and interpretation of this Agreement
shall be governed by the laws of the State of Maryland.
9.10 If any term, covenant or condition of this Final Settlement Agreement shall be held to be
invalid, illegal or unenforceable in any respect, this Final Settlement Agreement shall be
construed without such provision.
9.11 Except as expressly modified herein, all of the parties contractual duties and
obligations, as identified in the Agreement and the contract documents, remain in effect,
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including but not limited to duties and obligations concerning standards of performance,
warranties, guaranties, and obligations for taxes, permits, licenses, and inspections.
9.12 Unless modified herein, this Final Settlement Agreement does not affect any insurance
coverage for the Project, nor prejudice any claims under prior or existing coverage provided by
Gaylord as part of the OCIP program or provided by PTJV after closure of the OCIP program.
9.13 This Final Settlement Agreement constitutes the entire understanding and agreement
between the parties with respect to the subject matter hereof, and supersedes all other prior
discussions, agreements and understandings, both written and oral, among the parties with respect
thereto. Any amendment or modification of this Final Settlement Agreement shall be void unless set
forth in writing and signed by both parties.
9.14 This Final Settlement Agreement shall constitute the valid and binding agreement of the
Parties hereto only when executed by all of the Parties hereto. The Final Settlement Agreement may
be executed in one or more counterparts and, provided that each party signs at least one
counterpart, all such counterparts together shall constitute one agreement binding on the parties,
although not all parties are signatories to the same counterpart. Executed counterparts of the
Final Settlement Agreement may be exchanged by facsimile transmission, among other means.
9.14 Each person executing this Final Settlement Agreement on behalf of a Party to this Final
Settlement Agreement acknowledges that he (a) has read this Final Settlement Agreement; (b) has had
full opportunity to consult with Counsel concerning its meaning and effect; (c) understands and
fully agrees to each and every provision hereof on behalf of such
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Party; and (d) is fully authorized to executed the Final Settlement Agreement on behalf of such
Party.
IN WITNESS WHEREOF, the parties have executed this Final Settlement Agreement, as of the day
and year first above written.
ATTEST:
GAYLORD NATIONAL, LLC
BY: GAYLORD HOTELS, LLC
ITS: SOLE MEMBER
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By: |
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/s/ David C. Kloeppel |
ATTEST:
PERINI BUILDING COMPANY, INC.
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Title: |
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Senior Vice President |
ATTEST:
TURNER CONSTRUCTION COMPANY, T/A TOMPKINS BUILDERS, INC.
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LIST OF ATTACHMENTS
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A
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PTJV List of Excluded Addenda |
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B
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PTJV Excluded Punch List |
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C
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Completion Schedules |
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D
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Lien/Litigation Matrix |
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E
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PTJV
General Release and Final Waiver form |
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F
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Subcontractor Bond Status |
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EX-10.3
Exhibit 10.3
FIRST AMENDMENT TO
EXECUTIVE EMPLOYMENT AGREEMENT
THIS AMENDMENT, dated as of December 18, 2008 (the Amendment), is to the Executive
Employment Agreement, dated as of February 25, 2008 (the Agreement), by and between GAYLORD
ENTERTAINMENT COMPANY, a Delaware corporation having its corporate headquarters at One Gaylord
Drive, Nashville, Tennessee 37214 (the Company) and COLIN V. REED, a resident of Nashville,
Davidson County, Tennessee (Executive).
WITNESSETH:
WHEREAS, the Company and Executive have heretofore entered into the Agreement; and
WHEREAS, Section 4(a) of the Agreement establishes a Custom Non-Qualified Mid-Career
Supplemental Employee Retirement Plan (the SERP), which pays a retirement benefit to Executive
described in such Section 4(a) (the SERP Benefit); and
WHEREAS Section 4(a) of the Agreement provides that the SERP Benefit will be adjusted for
investment earnings (or loss) accruals beginning April 23, 2005 until paid to Executive based on
the investment performance of one or more mutual funds selected by Executive in his sole
discretion; and
WHEREAS, Section 5(c) of the Agreement requires the Company to deposit cash in a rabbi trust
described in Section 6 of the Agreement (the Section 162(m) Rabbi Trust) in an amount equal to
any payment which the Company cannot make to Executive by application of Section 162(m) of the
Internal Revenue Code until such payment can be made to Executive; and
WHEREAS, Section 5(b) of the Agreement provides that any cash deposited in the Rabbi Trust
pursuant to Section 5(c) of the Agreement shall be adjusted for investment earnings (or loss)
accruals based on the investment performance of one or more mutual funds selected by Executive in
his sole discretion; and
WHEREAS, the Company and Executive desire to give Executive the right to make an irrevocable
election (the Election) on or after the date of this Amendment to cause cash in the amount of
Executives SERP Benefit as of the date of such Election to be deposited in a rabbi trust described
in Section 6 of the Agreement (the SERP Rabbi Trust), and to cause such cash to be invested in
Company common stock (Company Stock); and
WHEREAS, if the Election is made, the Company and the Executive desire Executives SERP
Benefit to be paid to Executive following Executives termination of employment in shares of
Company Stock; and
WHEREAS, the Company and Executive desire to make further clarifying changes to the Agreement.
NOW, THEREFORE, the parties hereby agree to amend the Agreement as follows:
1. The first sentence of Section 2(a)(i) is amended to provide as follows:
(i) During the Employment Period, Executive shall serve the Company as its Chief Executive
Officer and report directly to the Board of Directors of the Company (the Board of Directors).
2. The first paragraph of Section 4(a) is amended to provide as follows:
(a) Custom Non-Qualified Mid-Career Supplemental Employee Retirement Plan. Executive
shall be entitled to a nonqualified supplemental executive retirement benefit (the SERP). The
Company agrees to pay Executive a retirement benefit which has a value of $2,500,000.00 (the
Initial SERP Benefit). The Initial SERP Benefit has been adjusted for investment earnings (or
loss) accruals beginning on April 23, 2005, based on the investment performance of one or more
mutual funds selected by Executive in his sole discretion. In addition, the Company agrees to pay
Executive a retirement benefit which will have a value of $1,000,000.00 on May 1, 2010 (the
Additional SERP Benefit), provided that Executive continues to be employed by the Company through
such date. As of the Effective Date, and pursuant to the terms of the Prior Agreement, the
Additional SERP Benefit is 40% vested and accrued, for a value of $400,000, and will continue to
accrue and vest at the rate of an additional 20% per year on each of May 1, 2008, May 1, 2009 and
May 1, 2010, provided that Executive remains employed by the Company during such period. The
Additional SERP Benefit has been adjusted for investment earnings (or loss) accruals beginning on
April 23, 2005, based on the investment performance of one or more mutual funds selected by
Executive in his sole discretion. Executive shall have the option to make an irrevocable election
(the Election) on or after the date of this Amendment to cause cash in the amount of Executives
Initial SERP Benefit and Additional SERP Benefit (collectively, the SERP Benefit) as of the date
of such Election to be deposited into a rabbi trust (the SERP Rabbi Trust) described in Section
6, which cash will be used in its entirety by the trustee to purchase shares of Company common
stock (Company Stock) as soon as reasonably practicable and in compliance with applicable laws.
If such an Election is made, the SERP Benefit will be paid to Executive only by distribution to
Executive of the fixed number of shares of Company Stock held by the SERP Rabbi Trust, to the
extent then vested, at the time of such payment. Until such time as Executive makes the Election,
if ever, Executives SERP Benefit will continue to be adjusted for investment earnings (or loss)
accruals based on the investment performance of one or more mutual funds selected by Executive in
his sole discretion and will be paid to Executive in the form of cash. The Company shall provide
Executive with a form for making the Election which is incorporated into the Agreement by this
reference. The Company shall not be responsible for the quality of the investment performance of
the mutual fund(s) or the Company Stock. Except as otherwise set forth in the Agreement, and
subject to deferral pursuant to Section 6, the SERP Benefit, shall, to the extent then vested, be
payable upon Executives termination of employment.
3. Section 5(c) is amended to provide as follows:
(c) Deposit to Rabbi Trust. In order to facilitate the payment of the Companys
deferred payment obligation, at the time that the Company would otherwise make a payment to
Executive but for the Code Section 162(m) limitations, the Company shall deposit an amount of cash
equal to the amount which is being deferred, into a rabbi trust (the Section 162(m) Rabbi Trust)
that has been established by the Company and is described in Section 6 hereof.
2
4. The last sentence in Section 5(d) shall be deleted and replaced with the following
sentence:
The amounts deferred pursuant to this Section 5 shall be paid to Executive in cash.
5. Section 6 is amended to provide as follows:
Rabbi Trusts. This Agreement requires the establishment by the Company of the Section
162(m) Rabbi Trust. In addition, this Agreement requires the Company to establish the SERP Rabbi
Trust, if Executive makes the Election (collectively, the Rabbi Trusts). The trustee of the
Section 162(m) Rabbi Trust shall invest any cash deposited in such trust pursuant to Section 5(c)
in accordance with the terms of the trust. If Executive makes the Election, the cash in the amount
of Executives SERP Benefit that is deposited in the SERP Rabbi Trust as a result of such Election
shall be invested in its entirety by the trustee in Company Stock as soon as reasonably practicable
and in compliance with applicable laws. It is understood and agreed by the parties that (i) the
Rabbi Trusts shall remain subject to the claims of the Companys general creditors; (ii) any income
tax payable with respect to the Rabbi Trusts shall be the sole obligation and responsibility of the
Company (and shall not reduce the assets in the Rabbi Trusts so long as the Rabbi Trusts remain
grantor trusts for federal income tax purposes); and (iii) the establishment of the Rabbi Trusts
shall not relieve the Company of its liability to pay amounts due under this Agreement. The Rabbi
Trusts shall, however, relieve the Company of its liability to pay amounts due under this Agreement
to the extent that payments are made in accordance with the terms of this Agreement and the Rabbi
Trusts. Payments to Executive from the Rabbi Trusts shall be made in cash or, if Executive makes
the Election, payments to Executive from the SERP Rabbi Trust shall be made in Company Stock.
6. Section 8(b) is amended to provide as follows:
(b) Effect of Termination by Death. Upon the termination of Executives employment as
a result of Death, Executives estate shall be entitled to receive an amount equal to: (i) accrued
but unpaid Base Salary through the date of termination; (ii) a pro rata portion of Executives
Annual Bonus, if any, for the year in which termination occurs, (iii) any unpaid portion of the
Annual Bonuses for prior calendar years, accrued and unpaid vacation pay, un-reimbursed expenses
incurred pursuant to Section 4(b), (c), (f), (g), (h), or (i) and any other benefits owed to
Executive pursuant to any written employee benefit plan or policy of the Company, excluding
benefits payable pursuant to any plan beneficiary pursuant to a contractual beneficiary designation
by Executive, (iv) a pro-rata portion of the SERP Benefit with the vested portion of the SERP
Benefit equal to the sum of (a) the Initial SERP Benefit as adjusted for investment earnings (or
loss) accruals described in Section 4(a), and (b) the Additional SERP Benefit multiplied by a
fraction, the numerator of which is the total number of months (including any fractional month)
from May 2005 through the date of death (up to 60), and the denominator of which is 60; such vested
portion of the Additional SERP Benefit to include investment earnings (or loss) accruals described
in Section 4(a); (v) Executives stock options and equity incentive awards as of the date of death,
the vesting and exercise of which is governed by the Companys 2006 Omnibus Incentive Plan; and
(vi) all of Executives stock options, which pursuant to the Companys 2006 Omnibus Incentive Plan
are accelerated as of the date of death and are exercisable until the expiration of the stock
option term.
3
7. Section 8(c) is amended to provide as follows:
(c) Effect of Termination for Permanent Disability. Upon the termination of
Executives employment hereunder as a result of Permanent Disability, Executive shall be entitled
to receive an amount equal to: (i) accrued but unpaid Base Salary through the date of termination;
(ii) a pro rata portion of Executives Annual Bonus, if any, for the year in which termination
occurs, (iii) any unpaid portion of the Annual Bonus for prior calendar years, long-term disability
benefits available to executives of the Company, accrued and unpaid vacation pay, un-reimbursed
expenses incurred pursuant to Section 4(b), (c), (f), (g), (h), or (i), and any other benefits owed
to Executive pursuant to any written employee benefit plan or policy of the Company; (iv) a
pro-rata portion of the SERP Benefit with the vested portion of the SERP Benefit equal to the sum
of (a) the Initial SERP Benefit, as adjusted for investment earnings (or loss) accruals described
in Section 4(a); and (b) the Additional SERP Benefit multiplied by a fraction, the numerator of
which is the total number of months (including any fractional month) from May 2005 through the date
of termination (up to 60), and the denominator of which is 60; such vested portion of the
Additional SERP Benefit to include investment earnings (or loss) accruals described in Section
4(a); (v) Executives vested stock options and equity incentive awards as of the date of
termination, the vesting of which is governed by the Companys 2006 Omnibus Incentive Plan; and
(vi) all of Executives stock options, which pursuant to the Companys 2006 Omnibus Incentive Plan
are accelerated as of the termination date and are exercisable until the expiration of the stock
option term. Payments to Executive hereunder shall be reduced by any payments received by
Executive under any workers compensation or similar law.
8. The last sentence of Section 8(d) is amended to provide as follows:
Executive shall also forfeit (a) any vested or unvested Additional SERP Benefit (but only if
such termination occurs prior to May 1, 2010) and (b) any right to an Annual Bonus for the calendar
year in which Executives termination occurs.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment to Executive Employment
Agreement to be duly executed as of the date first above written.
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GAYLORD ENTERTAINMENT COMPANY
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By: |
/s/ Carter R. Todd
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Carter R. Todd, Executive Vice President |
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EXECUTIVE
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/s/ Colin V. Reed
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Colin V. Reed |
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